“My iPhone keeps downloading all old mail. I would like to find a way to stop my old mail messages from being loaded when I delete the newer messages on iPhone.”
If you have this trouble and want to prevent iPhone from downloading too many old emails onto your iPhone, then this iPhone email guide is right for you. There are different ways to prevent a ton of messages from cluttering up your mail inboxes on iPhone.
#1. Stop iPhone Downloading Old Emails – Limit emails to a certain amount
From iPhone, if you go to your mail boxes through the default Mail app, you will see the update date of the current email account at the bottom. But if you have more messages available on your mail server that can be downloaded and viewed, you can scroll all the way down to the bottom of the inbox, there will be a Load More Messages … link you can tap to load more emails from server to your iPhone.
Load More Messages …
270 messages total, 210 unread.
It shows that more emails are available to download, the number of all emails and how many of them you have not read on your iPhone. You can click the load more messages button to download more messages.
You can only show a certain number of emails to display on iPhone. To set it up or change the settings, go to Settings >> Mail, Contacts, Calendars >> Mail >> Show, tap on it and you can select how many recent messages that you want the iPhone to display. The minimum is 50 most recent messages, then 100, 200, 500, 1000, etc. If you restrict to show the 50 most recent messages, your iPhone will only download 50 emails from server. Unless you delete some downloaded emails and no new incoming emails, will the Mail app start downloading old email from the mail server. This is a way to make iPhone stop downloading all old email from the mail server.
#2. Stop iPhone Downloading Old Emails to Inbox – create folders for old emails on mail server
You can actually create new folders on your mail server, then move all read emails to the new folder and leave only those unread emails in the inbox folder. So when you set up the email account on iPhone, your iPhone download those unread new emails from your mail server to the mail inbox folder on iPhone. When the non-inbox folder and emails under it downloaded, you know you have read them, so you can simply ignore them on your iPhone.
Please note, other folders and emails beneath them can also be downloaded on to your iPhone, but your iPhone will not calculate them as unread in the inboxes.
Also if like you can also mark all emails as read on a folder on iPhone. See the tips at the bottom page for the instructions.
#3. Stop iPhone Downloading Old Emails to Inbox – set up as IMAP other than POP3
When set up a new email account on iPhone, you can choose to set it up on the IMAP protocol. See this page set up IMAP mail on iPhone.
IMAP allows you to only retrieve the headers rather than the entire message from the e-mail server to your iPhone. So if you have a ton of new messages, retrieving only the headers allows you to sort through them very quickly. It synchronizes with two or more applications or devices. If you delete one email from an device, such as iPhone, iPad, Blackberry or desktop, it delete the email from the mail server and other email clients and devices as well.
What’s more once a message is marked as read on one client, that message gets marked as read with all other clients. This eliminates the need to “clean up” several inboxes every time new messages come in.
More iPhone email tips:
1. This guide applies to different email service providers, such as gmail, yahoo mail, hotmail, AOL mail, etc.
2. If you have already read the emails on your desktop or another device, your iPhone may still download them as new unread emails. You can mark all emails as read on iPhone quickly.